Meetings
Leadership Bismarck-Mandan Alumni Association (LBMAA)
Board Of Director’s Meeting
Minutes
07/14/2009, 4:00 - 6:00 PM
The Lodge
2008-2009
President- Paula Graner
President Elect- Treva Beard
Treasurer- Larry Oswald
Secretary- Jason Kirchmeier
Past President- Kevin Stewart
Members At Large- Tami Emter, Greg Ellwein, Marilyn Johnson
Class Liason- Susie Kocourek
Members Present: Jason Kirchmeier, Tami Emter, Treva Beard, Paula Graner, Susie Kocourek, Kevin Stewart, Larry Oswald, Greg Ellwein
Members Absent: Marilyn Johnson
Treasurer’s Report: Larry presented the financial report the checking balance is $1,132.83 and the savings balance is $6,079.05. Larry presented the budget and we are below the planned expense year to date. He also prepared an estimated budget, based on the last year’s expenses, for 2009-2010. A motion was made by Treva to accept this proposed budget as a guidline for 2009-2010 and seconded by Greg.
Committee Reports:
Membership Committee- The final numbers show we had 81 renewals for 2008-2009 and the goal was 85. The goal set for the new committee for 2009-2010 is 90 which is a little higher then last year but we have another class that has graduated.
Greg will be sending out the bill for 2009-2010 dues in late July and a second request in August. The bill will include a list of the last year’s progress and success. The dues will be able to be paid online at our website. When e-mailed Greg will look at sending them return receipt to make sure the e-mail addresses are valid and getting to the members.
Silent Auction- We all went through last year’s contact list to delete any business’s that would not be contacted again for 2009, due to lack of a contribution or by their request.
Paula and Susie are working to send out the save the date postcards, for the 2009 Silent Auction.
Social Events Committee- The Social Committee will reserve Captain Merriweather’s for the annual meeting with food to follow at the social. The annual meeting is planned for September 16th.
Kevin is looking at planning a wine tasting for this fall as a social event, more information to follow.
Training & Development- David Pierce will present a luncheon presentation August 26th for the Information Society and LBMAA will send out invites as well.
Kevin is looking at helping out/planning the Training & Development event for the fall. We discussed having a session on managing risk in a changing world. He will do some research and report back to the group.
Communications- Tami reported on the progress the committee has made over the last year. She now has the history updated for paid members to see their status and will display meeting notes and meeting agendas. Tanya has been updating events on the website, as needed. Tami will plan a transition and training meeting for the new committee chair during the transition period.
Miscellaneous Business Discussed- We discussed whether we should formally designate ourselves as a 501 (c)(3) tax exempt organization. We would need to file form 990 annually. Susie will e-mail other organizations to see what they have done and we will review the letter, I provided the last meeting and vote at our next meeting.
Greg will audit the treasurer’s books to make sure they balance.
Paula will e-mail out a request for people to apply for the board member positions. We will look at filling 3 spots with 1 from last year’s graduating class and 2 from the membership at large.
Board Members to be voted on at our next meeting and at the annual meeting committee chairs to be decided. As of this meeting tenatively Treva will be the 2009-2010 President, Tami-Training & Development, Greg may continue with the Membership Committee, Jason- Social Commitee. With new Board Members we will need to fill the positions of Secretary and Treasurer and we will need a Chair for the Communications Committee, which may or may not be a board member. This will be discussed more in depth at the next meeting.
The annual meeting will be held September 16th from 4:00-6:30 with a social to follow the annual meeting.
Our next meeting will be at 4:00-5:00 pm Monday August 10th, 2009 at the Lodge
Meeting adjourned
Respectfully submitted
Jason Kirchmeier, Secretary
