Meetings
Leadership Bismarck-Mandan Alumni Association (LBMAA)
Board Of Director's Meeting
Minutes
01/12/2009, 12:15-1:00 pm
2008-2009
President- Paula Graner
President Elect- Treva Beard
Treasurer- Larry Oswald
Secretary- Jason Kirchmeier
Past President- Kevin Stewart
Members At Large- Tami Emter, Greg Ellwein, Marilyn Johnson
Class Liason- Susie Kocourek
Members Present-Jason Kirchmeier, Tami Emter, Greg Ellwein, Paula Graner, Larry Oswald, Kevin Stewart, Susie Kocourek
Members Absent-Treva Beard, Marilyn Johnson
Financial Report: The financial Statement was presented. Checking balance= $2,779.83 and Savings balance= $7,023.23.
Larry has changed the checking and savings to Gate City Bank for a better interest rate.
We prepaid $300 for next years Silent Auction Booth.
The budget is off about $500 for expected income from the silent auction and about $400 for dues that were slightly less then our 85 members renewed that was anticipated.
-Treasurer’s Report was approved by Tami and seconded by Greg.
Membership Committee- Larry reported that we have received 76 renewals and dues paid and the goal was 85 for this year. Member information will be updated, as available, on the website.
Silent Auction- Kevin reported on the silent auction and we have received $1,671 thus far with about $400 in potential receivables and we incurred $939.39 of expenses for postage and booth costs (which includes $300 of prepaid 2009 both expense).
Kevin will send out thank you cards to business donors, prior to the next meeting to show appreciation.
Social Events Committee- The Social Committee had no report, but we would like something scheduled in the first quarter, whether it be something for St. Patrick’s Day or an alternate option that is of interest. Eunice Meidinger is Chair and Marnie Piehl and Katie Bommersbach are on the committe. Paula will relay this information and hopefully have an update for our next meeting.
Training & Development- Treva was not present, but is working on something and will have an event scheduled for first quarter 2009, she will report at the next meeting.
Communications- It was proposed that we increase our expense for web design and hosting to get the website more compatable to our needs and for our members to better utilize. We have had some problems with our web hosting due to a lack of response from our current host. Greg and Tami checked into the options and it was decided to commit $1,200 and have Kathy from Webworks redesign and make modifications to our website. We will then have an additional cost of $300 annually for hosting. Once the site is up and running to match our needs Greg’s wife will so kindly volunteer to initially help to make minor changes as needed. Tami will update on a monthly basis to include meeting notes, active member contact information and future events. We will add an additional $500 to the budget for this purpose. We will check into using paypal for events and to pay for membership renewals and alternate options after the website is up and running efficiently. Motion to approve by Larry and seconded by Jason.
Miscellaneoous Business Discussed- Due to the excess cost of updating our website and a budget that is slightly less then anticipated, it was decided to forgo the board training for the 2009 budget year to be reconsidered for next year. This will make available approximately $4,000 budgeted for this exspense to be used for more immediate concerns. Initially $900 less in revenue and $500 in additional cost for communications will alter the budget with future consideration given for allocation of additional funds, as needed. The discussion involved a need to make sure members have a website that will be more condusive to communication of our organization and training of our members. Motion to approve by Tami and seconded by Greg.
Jason recommended that each member come up with an idea for our next meeting to have an additional source of generating income for our organization, beyond dues and the Silent Auction. We have also discussed getting more involved in the community and we could possibly plan an event that would get the members more involved and generate some income. For example a charitable event where members donate time and the proceeds are shared between LBMAA and the charity.
Jason was not present at the December meeting and some notes are needed for what was discussed. Someone will either forward what was discussed or type up some notes for our records.
Our next meeting will be at 12:15 pm Monday, February 9th, 2009 at the Chamber Conference room.
Meeting adjourned
Respectfully submitted by Jason Kirchmeier, Secretary
